Migrating to Office 365: Top 4 Vital Features Every End User Should Know

The growing trend towards stepping away from standard legacy email environments and migrating to MS Office 365 is changing the way businesses work. Organizations should Migrate to Office 365 as it is an all-inclusive suite of services that can help manage business operations. By doing so, companies can take full advantage of this comprehensive platform. In this article, we’ll explore the features of Microsoft’s software suite that can help you take your firm to the next level.

1. Collaboration and Productivity

One of the most significant benefits of Office 365 is its collaboration features. The latest updates and features are given below:

• Microsoft Teams Integration: Microsoft Teams is a communication and collaboration platform completely integrated into the suite. This allows crews to work seamlessly by sharing files, chatting, and collaborating in real-time.
• Co-Authoring: This feature allows multiple people to work on a file simultaneously, making it easier to collaborate on projects.
• Version History: This feature allows users to access previous versions of a file, making it easy to revert to an earlier version if necessary.

2. Communication

Effective communication is crucial to any successful business.

• Video and Audio Calling: It includes audio and audio video calling capabilities that allow you to host online meetings with stunning HD video.
• Screen Sharing: This feature lets you share your screen with others, making sharing ideas and collaborating on projects easy.
• Chat-Based Workspaces: Microsoft Teams Chat allows users to chat with team members, share company files, and collaborate in real-time.

3. Mobility and Security

With the use of Microsoft OneDrive, a user gets access to his files on Virtual Desktop anytime and from anywhere he is logged in be it Windows, MacBook, or a smartphone. The movement of files within the company, co-workers, customers, and clients is secured as it is end-to-end encrypted. This would keep up the business speed eliminating the sharing hindrances. In today’s mobile world, having a productivity suite that can keep up with you on the go is important.

• Mobile Device Management: Microsoft Intune, a mobile device management solution, is completely integrated into Office 365. This allows businesses to handle and secure their mobile devices, ensuring that data is protected.
• Multi-Factor Authentication: This feature adds an extra layer of security to your account, making it more difficult for unauthorized users to access your data.
• Advanced Threat Protection: This feature provides advanced security against malware, phishing, and other threats.

4. AI and Automation

Office 365 now includes advanced AI and automation features to assist businesses to save time and increase productivity.

• Microsoft Power Automate: This feature lets you create workflows that automate repetitive tasks, such as sending emails, creating tasks, and updating files.
• Microsoft Analytics: This feature provides insights into how you and your office team spend your time, allowing you to identify areas for improvement.
• Microsoft Bookings: This feature automates appointment scheduling, making it easy to organize your schedule and keep track of appointments.

Microsoft Office 365 is a robust productivity suite that offers a range of features and benefits for small businesses. So, whether you need to collaborate with your team, communicate with your customers, or stay productive on the go, it has everything you need to succeed.

Conclusion

Office 365 has become an advanced platform with all essential services for companies. Working with a Microsoft Partner like Apps4Rent can be a great way to provide a smooth and successful migration to Microsoft 365. Apart from that Apps4Rent even provides Cloud Desktop Services and 24/7 IT support to ensure your new system runs smoothly and efficiently.